Oceans Montessori Academy Privacy Policy: U.S. and Non-EEA Residents
Effective Date: September 1, 2024 Last Updated: January 5, 2026
Oceans Montessori Academy, LLC (“Oceans,” “we,” “our,” or “us”) is committed to protecting the privacy of our website visitors, families, and community members. This Privacy Policy describes how we collect, use, and safeguard personal information through our website and related services. It applies to all visitors and users residing in the United States and other non-European Economic Area (EEA) locations. By using our website or submitting your personal information, you agree to this Privacy Policy.
1. Scope of This Policy
This policy applies to all websites, applications, and online services operated by Oceans Montessori Academy, LLC. This policy does not apply to third-party websites or services that have their own separate privacy policies, even if you access them via links on our site.
2. Information We Collect and Sources
We collect information to provide a safe, high-quality, and engaging experience for our families and staff. The sources of information are: (1) Directly from you (e.g., forms, emails) and (2) Automatically (e.g., website cookies and server logs).
A. Information You Provide Directly
We collect information directly from you through our website and through our third-party SaaS provider, Bounce, which manages our enrollment applications and fee collection. The categories of personal information we collect include:
- Identifiers: Such as your name, email address, phone number, and mailing address, collected to respond to inquiries, process applications, and communicate with you.
- Protected Classification Characteristics: Including the child’s name and age, and guardian name(s), collected to assess program eligibility, manage enrollment, and ensure child safety and placement.
- Professional or Employment Information: Such as employment application details and professional history, collected for the purpose of evaluating and processing employment applications through Dover (for job applicants) and Gusto (for staff data).
- Customer Records: Such as contact and payment-related details for incidental fees, collected to process transactions and fulfill contractual obligations.
B. Information We Collect Automatically
When you browse our website, we automatically collect basic technical information. We use website analytics tools, specifically Google Analytics and the Facebook/Meta Pixel. This involves the collection of Internet/Network Activity (such as your IP address, browser type, operating system, and device information) and Usage Data (such as pages visited, links clicked, and time spent on the site). We use this data to maintain website security, analyze website traffic, measure the effectiveness of our social media campaigns, and improve our website design and functionality.
3. How We Use and Share Information
We use your personal information only for the purposes disclosed here.
A. Primary Use of Information
We use the collected information for the following purposes: Fulfilling Requests (to respond to inquiries, provide program information, and process applications); Operations & Improvement (to communicate with our community and improve our services); and Compliance & Safety (to comply with applicable laws and safety standards).
B. Information Sharing (Disclosure for Business Purposes)
We do not sell or rent your personal information. We disclose (share) your information with the following categories of third-party Service Providers for the business purposes described:
- Childcare Management and Enrollment: We share information with Bounce for application processing and fee collection.
- Payment Processing: Fees processed through Bounce are handled by the third-party processor Stripe. We do not store full payment card details ourselves.
- HR and Applicant Management: We share staff data with Gusto (payroll and HR) and job applicant data with Dover (applicant tracking).
- Marketing and Communications: We share contact information with Canva (for newsletter distribution) and website activity data with Google Analytics and the Facebook/Meta Pixel.
- Legal Compliance: We will share information if required to comply with a legal obligation, subpoena, or governmental request. All requests of this nature are handled by the Director of Operations.
4. Cookies and Tracking Technologies
We utilize cookies and similar technologies (including those from Google Analytics and the Facebook/Meta Pixel) to optimize website performance and measure marketing effectiveness.
- Your Control: You can manage or refuse cookies through your browser settings. You may also be able to opt-out of interest-based advertising through browser settings or industry self-regulatory pages. Disabling cookies may limit website functionality.
5. Data Retention and Security
A. Data Retention
We retain your personal information only for as long as is reasonably necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, or maintain records for legitimate business or tax purposes.
B. Security Measures
We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, loss, or misuse.
6. Children’s Privacy
Our website is directed to adults seeking childcare information for their children. We do not knowingly collect personal information directly from children under the age of 16 through our website. Parental Rights: If a parent or guardian believes that we have inadvertently collected personal information from a child under the age of 16 through the website, please contact us immediately using the information in Section 8.
7. Your Privacy Rights and Choices
Depending on your U.S. state of residence, you may have specific privacy rights, including the Right to Know/Access (to request what data we have collected), the Right to Correct/Rectify (to request correction of inaccuracies), and the Right to Delete (to request deletion of your information, subject to exceptions). As stated, we do not sell or share your personal information for cross-context behavioral advertising.
How to Exercise Your Rights
To exercise any of these rights, please submit a request to the contact information in Section 8.
- Verification: To protect your privacy and security, we must verify your identity before processing your request. To do so, we will ask you to provide your full name, phone number, and email address associated with your account or application.
- Response Timeline: We will confirm receipt of your verifiable request within 10 business days and aim to respond to and fulfill your request within 45 calendar days of receipt. If we require an extension, we will notify you in writing, which may extend the response time by an additional 45 days.
8. Changes and Contact Information
A. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Updates will be posted on our website with a new “Last Updated” date.
B. Contact and Request Management
All privacy rights requests, questions, concerns, and legal service of process should be directed to the Director of Operations.
Oceans Montessori Academy, LLC
- Email: [email protected]
- Phone: (505) 456-2630
Address: Albuquerque, New Mexico, USA